The quarantine announced this spring disrupted many plans, leading to the cancellation of many events. However, the smooth organization of remote work has become a top priority for the companies all around the world. Conference experience and equipment are now crucial in this area, so that employees in all fields could do their job without delays. So, what are the challenges for employers and how to ensure a smooth process to satisfy all parties?
The remote work is defined as a form of work when an employee regularly performs all or part of the responsibilities assigned to him on a regular basis at a place that is not a usual workplace. However, another place must be agreed with the employer. The experience of remote work has encouraged employers to review work processes, ensuring wider opportunities for the people due to the quarantine situation. Some employers have adopted remote work as a common form of work. Positive experience of remote work, flexible workflow and time planning, more favorable conditions for reconciling family and professional responsibilities, opportunities for short trips and other conditions have led some employees to think about performing work functions remotely from abroad.
The agreement of the parties to organize the work remotely shall be set out in writing. The smooth organization of remote work is ensured by means of internal documents, such as the procedure of remote work, the procedure for the use of information and communication technologies and the monitoring and control of employees, etc. The process can be expected to run more smoothly, and the parties will avoid disputes with such a documentation.
Employers are often asked whether they must be interested in the location chosen by the employee. While remote working can be done virtually from anywhere, a space of work can have some importance to both the employee and the employer. The workplace must be suitable for the performance of work functions. Employers should assess the nature of the work functions performed by employees and the related workplace requirements and, in the case of remote working, the specifics of that country or region, for example, isolation from extraneous noise may be important; uninterrupted electronic access to hours, availability of measures to maintain employee productivity.
Provision of Work Tools
When organizing work remotely, employers should not lose sight of the common responsibility to ensure safe and healthy working conditions. Employment law does not provide for exceptions to ensure safe and healthy working conditions for remote workers. Accidents can also be caused by working remotely, so it is important for the employer to assess the potential risks and additional challenges that may be faced abroad (such as the possibility of natural disasters, choosing a workplace that meets safety and durability, maintaining a suitable working temperature, etc.).
Considering the specifics of remote work, in the absence of an objective possibility to assess the occupational risks of specific employees in the workplace, the employer should initiate training and information of employees on occupational risk assessment issues. Circumstances, requirements, methods of operation of the employee, protective measures, and other conditions relevant to safe and healthy work at a distance should be established in the documents also.